908 Community Use of School District Buildings & Sites & Equipment

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT

The buildings and sites and equipment of the school district will be made available for a fee to local nonprofit entities which promote cultural, educational, civic, community or recreational activities. “Entities" shall include organizations, groups, and individuals and their agents. Such use will be permitted only when the use does not interfere with or disrupt the education program or school-related activity, the use is consistent with state law, and will end no later than 10:00 p.m. unless mutually agreen upon and documented with the District.  It is within the discretion of the board to allow for-profit entities to use school district buildings, equipment and sites. The board reserves the right to deny use of the buildings and sites and the equipment to any group. It shall be within the discretion of the superintendent to allow use of school district buildings, equipment, and sites on Sundays.

Organizations, individuals, and other entities who wish to use the school district property must apply at the superintendent's office or with the designated person. It shall be the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations. It shall be the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district property.

Activities in the school district buildings and sites may be supervised by an employee of the school district unless special prior arrangements are made with the superintendent. The employee shall not accept a fee from the user. If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings or sites must leave the building or site in the same condition it was in prior to its use. Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of school district facilities and equipment may result in additional fees charged to, and/or the inability of, the entity to use school district facilities or equipment in the future.

The school district will sponsor education related organizations' use of the ICN upon approval of the superintendent. Sponsored ICN users’ mission must be consistent with the mission of the school district. Costs associated with the use of the ICN will be passed on by the school district to the sponsored user.

Authorized users of the ICN shall ensure their use of the ICN is consistent with their written mission. The ICN will not be used for profit making ventures. Authorized users may not resell time on the ICN. Entities that wish to use the school district's ICN classroom to originate, receive or broadcast programming must follow the state scheduling requirements. However, it is recommended that entities that wish to use the school district's ICN classroom to originate, receive, or broadcast programming contact the school district's ICN scheduler's office to inform them of their needs.

It shall be the responsibility of the entities that wish to use the school district's ICN classroom to originate, receive or broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN. The school district assumes no responsibility or liability for entities using the ICN classroom in violation of the law, the authorized user's mission or school district policy and its supporting administrative regulations. The school district reserves the right to charge all costs, including attorney fees, that may arise to the entity for the entity's failure to comply with the law or school district policy and its supporting administrative regulations.

The Board may allow non-profit groups, such as Boy/Girl Scouts, 4-H, etc. to use the buildings and sites without charge. While such groups may use the buildings and sites without charge, they may be required to pay a custodial fee as so defined on the district's rental agreement "For Use of School Property."

908.1 Central Decatur Community School District Request to Use School Facilites and Equipment

Central Decatur Community School District Request to Use School Facilities and Equipment

 

Entity/Organization making request                                                                  Date of request                                                                                    

Contact Person                                                                                                                                                                             

Mailing Address                                                                                                                                                                            

Contact phone #                                                                  Date/Time facility to be used:                                                                                                                                    

Facility Site (circle):    South Elementary         North Elementary            MS/HS

Area within facility to be used (circle):  Multi-Purpose Room      Commons    Gym    Classroom       Kitchen

Other Requests: Example – chairs, tables, sound system, etc. (Athletic Equipment is not available.)

                                                                                                                                                                                                  

Approval:         Athletic Director, Custodial Supervisor, Food Service Director – Kitchen Use, District Office

For District Use Only:

Deposit Paid                                                                                               

Estimated Cost to the Entity/Organization:     Custodian                                                                                                                   

                                                                   Facility                                                                                                               

                                                                   Total                                                                                                                             

General Guidelines:

  1. Alcoholic beverages will not be brought to or consumed on school grounds.
  2. Smoking and nicotine products are prohibited in school district grounds, including in private vehicles.
  3. A school district employee will open the facility and may be present while the school district facility or equipment is used by an entity.  
  4. After a school district, facility, site or equipment has been used by an entity, cleaning, including restoring the facility, site or equipment to the condition it was in prior to its use, will be done by employees assisted by a committee from the entity.  The fee charged to the entity for the use of the facility, site, or equipment will include these costs.  However, if excessive costs are involved in cleaning or otherwise restoring the facility, site, or equipment to the condition it was in prior to its use, the board reserves the right to charge the entity for these excessive costs and may be denied further use of the school district’s facilities.
  5. Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity.  Other school district facilities, sites or areas in the school district building or equipment are off limits to the entity.
  6. A $25 deposit is required at the time of application to reserve the facility.  The deposit will be applied to the cost of the facility rental.  School and non-profit groups that directly benefit district students will be exempt from the deposit.  A cancellation after the facility or equipment is made ready for the entity will result in a loss of deposit.
  7. Serve Safe certified nutrition services kitchen staff is required to be present when food is being prepared and served to ensure the safe handling, preparation, and holding of food. Also, safe use of equipment and proper sanitization of surfaces, utensils, and dishes. All per the Iowa Food Code and per food license.

I agree to the above terms/conditions.

 

                                                                                   

908.2 Community Useof School District Buildings & Sites & Equipment Fees Schedule

COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS & SITES & EQUIPMENT FEES SCHEDULE

Rates for Use of Buildings and Sites

 

Kitchen and High School Commons

$40.00

Kitchen and North Commons

  35.00

School Gymnasium with full seating

  30.00

School Gymnasium without full seating

  20.00

Multi-Purpose Room

  20.00

School Classroom

  20.00

High School Commons Only

  20.00

North Commons Only

  15.00

Kitchen Supplies

  10.00

 

 
       

In addition to the above charges, a $30.00 custodial fee will be added, covering the first two hours of use. For those who wish to use the facilities for more than two hours, an additional $20.00/hour fee may be assessed to cover custodial costs.

If the rental involves any kitchen areas and per the school’s license, Serve Safe certified nutrition services kitchen staff must be present for the purpose of safe food and equipment handling in accordance with the Iowa Health/Food Code. School related organizations using kitchen areas must be trained to follow Serve Safe procedures. An additional charge of $20 per hour will be charged for nutrition services staff. If an individual/organization would like to have the school food service cater a meal or parts of a meal, that entity must contact the school Food Service Director.

School related groups such as 4-H, Girl or Boy Scouts, PTO, or other youth groups in the school district may rent the gym or classroom at a reduced rate of $10.00 per event plus custodial fees as per schedule above. These community and youth groups may have fees waived if approved by the Board or the Superintendent.

Organizations renting school facilities must provide proper supervision and stand responsible for all persons and activities in the building.

Rental of the building will be handled through the High School Activity Director’s Office.

Persons are responsible for any damage that they do to the building, furnishings, buses or books of the Central Decatur Community School District and will pay in full for willfully defacing or injuring any school property.

The lending of equipment to individuals in the school district is discouraged. Equipment may be loaned to non-profit service organizations on the community. No equipment will be loaned to groups outside the district.

Facilities will be rented to responsible adults only, and at the convenience of the school district. It is the opinion of the board that the providing of the facility is a public service and not a profit making venture, however, for the individual or organization renting the facility with the idea  of selling admission to the public, the rent of the gym will be $100.00 per event and all other rooms will rent for $60.00 per event. The school will provide custodian service per the schedule stated above.

908.3 Community Use of School District Facilities & Equipment Idemnity and Liablity Insurance Agreement

COMMUNITY USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT INDEMNITY AND LIABILITY INSURANCE AGREEMENT

The undersigned, hereafter referred to as "entity," states that it will hold the Central Decatur School District, hereafter referred to as "school district," harmless from any and all damages and claims that may arise by reason of any negligence on the part of the entity in the use of any facilities or equipment owned by the school district.  In case any action is brought therefore against the school district or any of its officers, employees or agents, the entity will assume full responsibility for the legal defense thereof, and upon its failure to do so on proper notice, the school district reserves the right to defend such action and to charge all costs, including attorneys' fees, to the entity.

The entity agrees to furnish and maintain during the usage of the facilities or equipment owned by the school district such bodily injury and property damage liability insurance as will protect the entity and the school district from claims or damages for personal injury, including accidental death, and from claims for property damages which may arise from the entity's use of the school district's facilities or equipment whether such operations be by the entity or by anyone directly or indirectly employed by the entity.

The entity may be required to furnish the school district with a certificate of insurance acceptable to the school district's insurance carrier before the contract is issued.

 

Dated at                                                            , Iowa, this                               day of                                        , 20     .

 

 

 

(Entity)                                                                                                                                                

                                                                                                                           CD School District

By

                                                                  

 

By

                                                                  

 

 

 

 

Superintendent

Title

                                                              

 

 

 

 

 

 

By

                                                                 

Address

                                                              

                                                              

 

 

Secretary